HR Administrator

Job Specification

Recruitment and Selection

• Carry out all the administrative processes in the recruitment process, for example; prepare recruitment documents, organise recruitment time tables, draft and place adverts, log application forms, administer recruitment campaigns through the E-Recruit system, sit on interview panels and administer test.
• Ensure that the HR service complies with safer recruitment practices and compliance and right to work. On-boarding and Induction.
• Administer the process for new employees and interns, for example; prepare contracts, offer letters, intern agreements and process all pre-employment checks.
• Conduct induction meetings with new employees and interns and liaise with Manager’s to ensure they are aware of their responsibility in the induction process.
• Administer the probation process ensuring Managers know when review meetings need to take place.

HR Database and Reporting

• Ensure the HR Database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.

Admin

• Carry out general administration tasks for the HR Department, for example; sorting post, telephone answering, devising standard Human Resources documents and letters and manage the HR inbox.
• Ensure electronic and paper based personnel files are maintained and filing is completed in a timely manner.
• Maintain an up to date Procedures Manual for all HR Administration duties.

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