Associate – Travel & Office Management

To provide support to Office Manager in seamless coordination of business travel and efficient day-to-day office management, ensuring a clean, well-equipped, and professional work environment. The role involves travel booking, office facility supervision, and support services across multiple administrative functions. Travel Management Plan, book, and manage domestic and international travel : flights, accommodation, ground transport, and visa processing. Coordinate with airlines, consulates, and travel agents for timely and cost-effective bookings. Maintain accurate travel records and ensure adherence to internal travel policy. Address last-minute travel changes, emergencies, or cancellations. Office Administration

Supervise daily office operations to ensure cleanliness, safety, and functionality. Monitor housekeeping performance and schedules for a clean working environment. Manage procurement and inventory of office supplies, stationery, pantry items, and hygiene essentials. Oversee printing, scanning, copying, and related office support services Manage conference room scheduling, cleanliness, and technical readiness (e.g., projectors, screens). Organize and support guest visits, including room setups, refreshments, and welcome arrangements. Ensure professional front-office presentation and smooth coordination for internal / external meetings. Maintain asset records, monitor vendor services, and handle office maintenance issues promptly. Transport & Driver Duty Management

Plan and supervise daily office driver duties, including scheduling for pickups, deliveries, and official errands. Maintain vehicle logs, fuel records, and coordinate preventive maintenance schedules. Ensure vehicle documentation (insurance, registration) is updated and compliant. Arrange secure and timely staff / guest transportation in line with safety protocols. Vendor & Cost Management

Liaise with service providers for travel, transport, office supplies, housekeeping, and maintenance. Evaluate service levels and negotiate contracts to ensure value for money. Process and track administrative invoices and ensure timely payments. Identify areas of cost reduction and service improvement across all admin functions. Education & Qualifications

Minimum Bachelor Degree in relevant field. Minimum 2-3+ years of experience in administration, office management function. Excellent communication skills. Ability to use MS office applications and essential computer hardware.

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