Associate Officer, Community Program Support

JOB SUMMARY :

The Associate Officer, Community Program Support is the support function of the Community program team and the focal point of the community program regarding administrative and logistics processes.

Main Tasks And Responsibilities

Provide administrative support to ensure that community program operations are maintained in an effective, up to date, and accurate manner.

Assist the program teams in online timesheet processing.

Follow up on all payment requests in accordance with available budget lines.

Track all community procurement requisitions (PRs) and program Budget and expenditure on the PR tracking Excel sheet on regular basis.

Take cash in advance for the team and prepare the clearance when needed.

Coordinate with support functions like logistics, finance, and HR for community program activities.

Prepare all community program PRs under different budget lines and do the proper documentation and assist in the timely disbursement of items to the program staff in the communities.

Perform regular scanning, copying, and filing of backup and community health documents.

Prepare and send monthly PR trackers and program expenses to program teams.

Track PRs on monthly basis and link with the program team for approval when needed.

Issue procurement requisitions (PR) related to Non-food items and Information, Educations and Communication (IEC) materials guided by health management team.

Follow-up with logs department and health team on IT assets like tablets and chargers and other.

Manage program backup documentation and archive including official bills, consultants’ contracts.

Follow up on monthly PRs approval to avoid delays.

Link with support functions such as HR, finance and logs as needed by the program.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Minimum Qualifications

Typically, a Bachelor’s in business management, accounting, administration. An equivalent combination of relevant education and experience may be substituted as appropriate.

Typically, 2+ years of relevant experience in previous position in program administration with a non-governmental organization.

Good command of written and spoken local language and English.

Excellent command of Microsoft Office including Excel and PowerPoint.

Experience tracking budgets and financial program management is desired.

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