Talent Management Executive (Remote, Full-Time)

About Smart Working At Smart Working, we believe your job should not only look right on paper but also feel right every day. This isn’t just another remote opportunity - it’s about finding where you truly belong, no matter where you are. From day one, you’re welcomed into a genuine community that values your growth and well-being.

Our mission is simple : to break down geographic barriers and connect skilled professionals with outstanding global teams and products for full-time, long-term roles. We help you discover meaningful work with teams that invest in your success, where you’re empowered to grow personally and professionally.

Join one of the highest-rated workplaces on Glassdoor and experience what it means to thrive in a truly remote-first world.

About the Role As a Talent Management Executive at Smart Working, you’ll play a central role in connecting candidates, recruiters, sales, and delivery teams — ensuring every stage of the hiring journey runs seamlessly. From interview scheduling and candidate communication to documentation and onboarding coordination, you’ll be the organizational heartbeat that keeps our process accurate, efficient, and human.

This role is ideal for someone who thrives in a fast-paced, structured environment and takes pride in managing details that drive operational excellence. Your efforts will directly enhance candidate experience, strengthen team coordination, and ensure the smooth execution of Smart Working’s global recruitment process.

Responsibilities

End-to-End Coordination :

Manage 100+ global interview schedules per month, ensuring timely communication between candidates and hiring managers.

Documentation & Verification :

Collect, verify, and organize candidate documents, maintaining 100% accuracy and compliance across all submissions.

ATS Management :

Update and maintain records in ATS, ensuring up-to-date candidate information and minimizing scheduling conflicts.

Stakeholder Communication :

Act as a liaison between candidates, recruiters, sales, and delivery to ensure transparency and seamless collaboration.

Candidate Experience :

Maintain consistent and professional communication, ensuring candidates feel supported and informed throughout their hiring journey.

Onboarding Support :

Facilitate smooth onboarding by assisting with document collection, negotiation, offer generation and coordination, and communication handovers.

Requirements

2-4 years of experience in end to end recruitment lifecycle management

Proficiency in ChatGPT and Google sheets.

Strong organizational and multitasking skills with a proactive approach

Excellent written and verbal communication abilities

Collaborative attitude and comfort working with cross-functional, remote teams

Ability to handle high-volume scheduling with precision

Nice to Have

Technical background (education or work experience).

Exposure to remote-first or globally distributed teams.

Hands-on experience with ATS systems (Lever preferred).

Benefits

100% remote, globally distributed team.

High-visibility role with direct impact on company growth.

Entrepreneurial culture with speed, ownership, and innovation.

Exposure to global roles across industries and regions.

Accelerated career growth in line with the company’s expansion.

Why You’ll Love It Here At Smart Working, you’ll never be just another remote hire.

Be a Smart Worker - valued, empowered, and part of a culture that celebrates integrity, excellence, and ambition.

If you’re excited to build structure, drive execution, and help Smart Working scale Talent with precision, we’d love to meet you.

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