Vendor Operations Specialist

Company : Petra Brands Location : Remote Position Type : Full-Time Working Days : Monday - Friday Work Shift : 8 / 9 a.m. - 5 / 6 p.m. PT

About Petra Brands Petra Brands is building the next generation of consumer brands—distinct, design-forward, and engineered for scale. Our portfolio includes fast-growing names like House of Party, Everymood, Roofus, Luna Naturals, and Fomin, spanning categories from party supplies and pet care to wellness and personal care. We take pride in combining trend-driven creativity with operational excellence across all our channels—retail, DTC, and wholesale.

About The Role We’re looking for a Vendor Operations & Purchase Order Specialist to support our vendor onboarding, compliance management, and operational workflows. In this role, you’ll ensure that vendors are set up accurately, fully compliant, and aligned with our internal processes. You’ll also manage PO creation, tracking, and follow-up across teams to keep our operations running smoothly. The ideal candidate is detail-oriented, proactive, highly organized, and an excellent communicator with a strong operational mindset.

Responsibilities

Manage the vendor setup process, ensuring all documentation, system entries, and approvals are completed accurately and on time.

Ensure vendor compliance with company policies, operational requirements, and retail partner standards.

Coordinate purchase order (PO) creation, tracking, and follow-up to ensure timely delivery and issue resolution.

Maintain and update internal trackers, databases, and shared documents for vendor records, POs, and performance metrics.

Communicate regularly with vendors to provide support, resolve queries, and ensure smooth operational execution.

Collaborate cross-functionally with Finance, Logistics, and Business Development teams to maintain alignment on deliverables.

Assist in the preparation and submission of required forms, compliance certificates, and documentation for new and existing vendors.

Identify and recommend improvements to streamline vendor setup and PO management workflows.

Qualifications

Excellent written and verbal English communication skills.

Bachelor’s degree in Business, Supply Chain, or related field.

2–4 years of experience in vendor coordination, procurement operations, or customer success (e-commerce or retail preferred).

Familiarity with PO workflows, compliance tracking, and documentation management.

Strong attention to detail and excellent communication skills.

Proficiency in Google Workspace or Microsoft Office.

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