Administrative Assistant For A Psychology Practice (4 Hours - Home Based - Morning Shift)

Administrative Assistant For A Psychology Practice (4 Hours - Home Based - Morning Shift)

Our Australian-based client is a private psychology practice looking for long-term administrative and operations support. IMPORTANT : This is a home-based job during the second half of Australian business hours (Pakistani morning shift) : 8 AM to 12 PM This is a long-term position with the prospect of adding more hours, accompanied by an increase in pay. This position comes with generous bonuses and annual increments. You must have a high-speed internet connection and power backup. Except for a one-day holiday on both Eids, no other Pakistani public holidays will be provided. Please read the details below very carefully. JOB RESPONSIBILITIES : This position entails someone primarily maintaining control of the admin and operations of a psychology practice. This job requires the ability to multitask, handle deadlines, and be proactive with a problem-solving mindset, ensuring the business runs smoothly. DUTIES : Managing inbox Responding to client queries and problem-solving Managing and scheduling client appointments Processing payments, invoices, and rebate claims Keeping client records up to date Managing rosters of the therapists Generating periodic reports and actioning based on the therapist's feedback Onboarding / offboarding therapists Coordinating with the team Keeping comms up-to-date Keeping invoices and receipts organized Keeping all media organized Uploading & sending weekly blog posts Uploading & sending weekly newsletters Making small website updates via Squarespace (no coding needed) Coordinating regularly with the director QUALIFICATIONS : This job will require an understanding and knowledge of how PowerDiary works.

Training will be provided . Fluency in English, both verbal and written with a strong command over grammar, punctuation, and spelling Microsoft Word, Excel, PowerPoint Google Drive & Google Apps Not required but will be a plus (Training can be provided) : Squarespace or familiarity with any other drag-and-drop site builder Mailchimp or familiarity with any other email marketing app Canva or any other graphic design tool Job Specification

Quick learner Friendly, pleasant, kind, helpful, warm personality Excellent verbal, written, and interpersonal communication skills Open to professional and personal growth Honesty, trustworthiness, dependability Ability to maintain sensitive data in a confidential manner Dedication and focus, strong work ethic Ability to work with or without direction Attention to detail and accurate Focus on not only keeping up but moving forward Positive attitude, team player, takes direction well Organized and is open to constructive feedback and implementation of that feedback

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