Admin Officer

Job Type : Full-time, Permanent

Project Location(s) : Lahore, Pakistan

Education : BBA / MPA Degree

Job Responsibilities

Manages the day-to-day working of the Admin & Procurement department.

Should have knowledge to evaluate and assess quotations and preparations of comparative statement for presentation to Management for approval.

Maintains and regular update of vendor list and access vendor performance.

Prepare and maintain execution plans for the office modifications & improvements.

Assures suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon.

Assures all invoices are audited for compliance with contract terms and contract / purchase orders closeout.

Should be capable to maintain and regularly update asset register of all office equipment, furniture and fixtures.

Demonstrates strong leadership and managerial competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities such as selecting, mentoring, coaching, supervising, motivating and training procurement and admin staff.

Organize and supervise office activities (recycling, renovations and office & equipment maintenance, etc.)

Maintaining all Administration related policies and procedures manuals.

Maintains all contracts databases and updates them regularly.

Vehicle Management (arrangement of team Mobilization on sites and consumable arrangements.)

Responsible for organizing company events and gatherings.

Follow up with the Accountants department to ensure the timely processing of vendor invoices.

Implement QHSE Management system and Identify HSE risks involved in their work place and activities and implement operational controls.

Coordination with other offices for movement of Velosi staff and making necessary arrangements for transportation and accommodation.

Arrangement for accommodations for employees, as per requirement.

As our ideal candidate, you should have :

The ideal candidate must have at least 02-03 years’ experience in Admin and Procurement management.

Must hold a BBA / MPA Degree.

The ideal candidate must portray excellent knowledge of MS Office and office management software (ERP etc.)

Must possess excellent verbal & written communication, and customer service skills.

Candidates from Lahore will be preferred.

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