Executive Assistant

Overview Who we are :

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.

Motive serves nearly 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.

Visit gomotive.com to learn more.

About the Job We’re looking for an amazing individual who will : maintain a high level of discretion, strive for perfection, and enjoy the challenges of a quickly growing company. While working with our executive staff and reporting directly to the CIO, you will have the opportunity to help our team become more productive and, as a result, have a positive impact on our customers and company.

Responsibilities

Schedule, maintain, and update executives' calendar appointments.

Arrange travel and register executives / staff as needed for meetings and conferences.

Work with administrative staff and back up as needed.

Act as the point of contact between the executives and internal / external clients.

Plan and arrange executive / team offsites and events.

Maintain senior management calendars, schedule appointments and conference calls, prepare itineraries, make travel arrangements, and support special projects as requested.

Compose and prepare memos, letters, and other correspondence; conduct comprehension and grammar reviews as needed.

Maintain organization charts and email distribution lists.

Assist with preparation of meetings - booking conference rooms and scheduling conference calls.

Effectively prepare and edit presentation materials, using templates, layouts, and formatting.

Prepare reports by collecting and analyzing information.

Uphold a strict level of confidentiality.

Prepare internal and external corporate documents for team members and industry partners.

Qualifications

Graduation / College Degree.

2+ years of experience as an EA in a startup environment.

Excellent written and verbal communication skills.

Great time management and organizational skills.

Amazing attention to detail.

Able to handle high levels of pressure and stress.

Able to manage continuous change and shifting priorities.

Able to handle interruptions without losing focus on the prior task at hand.

Maintains a high level of confidentiality.

Embodies core company values.

Ability to prioritize inquiries and communicate them to the Executive.

Proficiency in MS Excel.

Proficiency in MS PowerPoint.

Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.

Please review our Candidate Privacy Notice here. UK Candidate Privacy Notice here.

The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.

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