Lead Executive Assistant

Personal Executive Assistant to Global Entrepreneur

About the Role

This is a rare opportunity to become the right hand to a successful entrepreneur who operates a global portfolio spanning retail, real estate, yachts, and private equity. The role requires high intelligence, extreme organisation, and absolute discretion. The entrepreneur leads a globally mobile lifestyle and needs a trusted executor to manage priorities, operations, and personal matters. This is not a standard 9–5 role; it requires flexibility, initiative, and the ability to anticipate needs before being asked.

Responsibilities

• Act as the gatekeeper and first line of defence — managing inbound emails, scheduling, WhatsApp, and filtering requests.
• Coordinate global travel logistics : flights, hotels, transfers, restaurants, medical appointments, and testing across multiple time zones.
• Manage property administration : insurance, utilities, repairs, contracts, viewings, and liaising with property managers.
• Support “Plan B” initiatives : second passports, international residencies, and family structuring projects.
• Oversee a mix of business and personal admin (approx. 60 % business, 40 % personal).
• Discreetly assist with family office operations : gifts, calendars, appointments, household tasks.

Specific Projects (First 6–12 Months)

Take ownership of property admin.

Implement an improved task / project management system across the entrepreneur’s businesses and personal operations.

Qualifications

Top‑tier problem solver : anticipates needs, works proactively, and executes without waiting for instruction.

Highly educated (Bachelor’s minimum; Master’s / PhD a plus) or proven equivalent experience.

Proven experience managing complex administrative or operational responsibilities.

Exceptional attention to detail, organisational ability, and accountability.

Excellent English communication skills (written and verbal).

Loyal, discreet and capable of handling confidential matters with maturity.

Comfortable working in a fast‑paced, international environment across cultures and time zones.

Communication : Prefers short, succinct updates via WhatsApp and voice notes.

Progress updates : Daily priority check‑in and a shared to‑do list. Highlight any roadblocks quickly.

Initiative : 80 % initiative, 20 % consultation. Use common sense and propose solutions rather than ask repeatedly.

Frustrations : Slowness, repetition, poor formatting, unclear answers, or waiting for instructions.

Soft Skills & Personality Fit

Values : smart, discreet, loyal, emotionally balanced, anticipates needs.

Avoids : overly chatty, needy for praise, can’t multitask, too corporate / robotic.

Requires high emotional intelligence — occasionally interacting with staff and family members, filtering stress and information appropriately.

Lifestyle & Practicalities

Flexibility for evenings / weekends is essential (not a standard 9–5).

No regular travel required at this stage.

Occasional personal errands : doctors, birthdays, restaurants, gifts, and home admin.

Pay range and compensation package

Remote (Pakistan applicants preferred to start) : €1,000 – €3,000 / month (depending on experience).

Bonus / Perks : Discretionary performance bonus.

Growth & Longevity

The role may evolve into Chief of Staff or Family Office Manager.

Long‑term success will be measured by :

Making the entrepreneur feel lighter and more productive.

Freeing up time by solving problems independently.

Demonstrating loyalty, judgement, and consistent high output.

Becoming the trusted right hand in all areas of work and life.

How to Apply

Please submit to :

Your CV.

A brief cover letter outlining why you’re the standout candidate.

(Optional but preferred) A short 2‑minute video explaining why this role excites you.

#J-18808-Ljbffr