Accounts Payable Specialist

Job Title : Accounts Payable Specialist

Work Schedule : American (EST)

Work Arrangement : Onsite / Hybrid

Apply for this role if you have relevant experience for this role and are fluent in English.

Job Overview

The Senior Accounts Payable Specialist manages the payment process, verifies and processes invoices, and ensures timely and accurate payments to vendors and suppliers. This role involves maintaining accurate financial records, reconciling accounts, resolving payment discrepancies, and collaborating with internal departments and external vendors.

Key Responsibilities

• Understand and follow the client standards and processes that produce a predictable result for the client.
• Manage the full accounts payable cycle.
• Process and review vendor invoices for accuracy, completeness, and adherence to company policies and procedures.
• Verify and match invoices with purchase orders and receiving documentation to ensure proper authorization and receipt of goods or services.
• Code and enter invoices into the accounting system accurately and promptly.
• Reconcile vendor statements and resolve any discrepancies or outstanding issues.
• Process and prepare payment runs, including checks, electronic transfers, and ACH payments, ensuring accuracy and adherence to payment terms.
• Oversee approvals of expense reports and the credit card program.
• Collaborate with internal departments to obtain necessary approvals and resolve any invoice or payment-related issues.
• Handle and resolve complex inquiries by the accounts payable team.
• Respond to vendor inquiries and resolve payment discrepancies in a professional and timely manner.
• Develop and maintain metrics that demonstrate the performance of the team and areas for development / efficiency.
• Assist in month-end and year-end closing activities, including preparing accruals and reconciling accounts payable balances.
• Maintain organized and accurate accounts payable records and documentation.
• Stay up to date with accounts payable best practices and changes in accounting regulations.
• Assist Finance leadership in the analysis of AP-related information, contributing to strategic decision-making.
• Provide guidance and mentorship to other accounts payable specialists on the team.

Additional Responsibilities

Qualifications

Additional Skill Areas

Ability to spot inconsistencies in invoices, payments, and account records.

Understanding of basic accounting principles, particularly accounts receivable.

Capable of researching and resolving billing discrepancies and payment issues.

Strong written and verbal communication to effectively follow up with clients.

Proficiency in accounting software NetSuit / ConnectWise.

Ability to prioritize tasks, meet deadlines, and handle high-volume workloads efficiently.

Proactive in identifying issues and developing strategies to resolve them.

#J-18808-Ljbffr