Accountant

Job Title : Accountant

Location :  PRCS NHQ, Islamabad.

Department  Finance & Accounts

Reporting to :  HOD-Finance

Organization Vision

Saving lives, uniting people and changing minds for healthy, safe and resilient communities.

Organization Mission

The leading humanitarian organization of Pakistan, committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers.

Specific Duties, Responsibilities, and Accountabilities

• To follow and implement the IFRC and donors Financial and accounting rules and procedures while preparing expenditure reports.
• Checking the quality of vouchers and deciding whether vouchers are fit for entry into the booking system according to IFRC Financial Procedures and Donor requirements.
• Responsible to maintain the bank account designated by PRCS for the IFRC funded projects by preparing bank payment, bank receipt and all related adjustments.
• Responsible for monthly Bank reconciliation, bank account duly matching with funds reconciliation (10th of every month).
• Responsible for ensuring financial reporting to IFRC on agreed formats on monthly basis and as per agreed deadlines.
• Responsible to disseminate and ensure compliance of donor formats, checklist, deadlines and budgetary detail as per MOU
• Ensure all documents are translated into English.
• Identify missing supporting documents, highlight, and follow up on those not in line with financial guidelines for the monthly closings, and inform the PRCS Finance Head, PRCS Program Managers, IFRC Finance Coordinator & Administration regarding any irregularities.
• To ensure the correct tax deduction and deposits (on supplies, Services, salaries, and lease agreements). To ensure that tax challans are attached to the concerned invoices.
• To ensure the attachments of employment contracts of staff with January pay slips and December pay slips.
• To ensure attachment of the notifications to salary slips for any increase in salaries.
• Responsible to assist Program Managers in budget preparation and consolidation as per donor requirement.
• Responsible for assisting Program Managers in preparing, consolidation and subsequent submission of program wise Funds Request to IFRC and regular follow up on it.
• Responsible for ensuring transfer of funds to branches once received from the IFRC.
• Ensure contractual compliance as part of the voucher verification, this involves checking the existing contracts, Payment schedules, and whether Taxation terms are respected.
• Responsible for managing and filing records of related programs and projects. Maintain a proper filing system in accordance with filing best practices, donor document retention policies, and IFRC / PRCS guidelines.
• General office correspondence with donors on daily basis.
• Updates sharing meeting with PRCS and IFRC Finance and Program on weekly basis

Education

Experience

Skills / Knowledge

Competencies :

Applicants’ candidature is subject to complete scrutiny / verification of documents & information and it can be cancelled at any stage if any discrepancy is found.

Only shortlisted candidates would be called for test / interview.

No TA / DA will be admissible for appearing in test / interview.