Office Manager

Responsibilities

Organize and schedule meetings and appointments

Partner with HR to maintain office policies as necessary

Organize office operations and procedures

Coordinate with IT department on all office equipment

Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

Manage contract and price negotiations with office vendors, service providers and office lease

Provide general support to visitors

Responsible for creating PowerPoint slides and making presentations

Manage executives' schedules, calendars and appointments

Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored

Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers

Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

Ensure that results are measured against standards, while making necessary changes along the way

Allocate tasks and assignments to subordinates and monitor their performance

Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff

Perform review and analysis of special projects and keep the management properly informed

Determine current trends and provide a review to management to act on

Responsible for recruiting staff for the office and providing orientation and training to new employees

Ensure top performance of office staff by providing them adequate coaching and guidance

Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications

Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise

Participate actively in the planning and execution of company events

Responsible for developing standards and promoting activities that enhance operational procedures

Allocate available resources to enable successful task performance

Coordinate office staff activities to ensure maximum efficiency

Location Information Technology and Services - Jeddah, Saudi Arabia

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