Admin coordinator Jobs in Pakistan

Job Role / Responsibilities :

Reporting to Manager, Male Hostels, you are required to managing the affairs and supervising the general activities of the Medical College Hostel.

Specific responsibilities include :

Providing assistance to the Manager, Male Hostels, in handling the affairs and supervising the general activities of the Hostel;

Maintaining a very close liaison and coordination with the housekeeping, maintenance, security, horticulture and other concerned departments to ensure cleanliness, hygiene, health, maintenance, safety & security and to make the ambience of the hostel premises worth living;

Ensuring that housekeeping and security guards that are assigned duties to male hostel are performing their duties efficiently;

You will have assigned rotation duty hours; however, if needed, you may be required to perform double duty in the On-Campus hostel when any assigned staff member is on sick / casual or annual leave;

Keeping an updated record of all hostelites and hostel occupancy, also taking care of hostelites residing in the hostel and helping to resolve their day-to-day affairs;

Making the hostel environment academically conducive, socially healthy and disciplined;

Monitoring the hostel premises to make sure that they are kept in a neat and clean state;

Ensuring that students do not leave the hostel premises unauthorized and without informing, and making sure that students’ in and out timings are recorded in the book;

Assuring that only bonafide individual avails the hostel facilities;

Ensuring that any party in the hostel is not conducted without the approval of the Manager;

Monitoring the hostel premises to ensure that any prohibited and illegal activity is checked and immediately reported to the Manager and the Security department;

Ensuring that hostel facilities are not misused / damaged;

Keeping track of all the complaints made by hostelites and making sure that they have been addressed;

Recording of daily activities / events, duplicate keys and any incident in the hostel;

Maintaining Hostel Information Management System (HIMS);

Maintaining people soft system record of all On & Off campus staff;

Assist Manager for staff Development by conducting or organizing staff / students training sessions;

Act as a releaser of Hostel Manager in his absence;

Ensuring that the financial statement, occupancy / vacation status and the rent dues against the hostelites is prepared on time and submitted to the finance department.

Eligibility Criteria / Requirements :

You should have :

A Graduate degree from HEC recognized University.

5-7 years’ working experience in an administrative position, having performed supervisory roles in the hospitality industry. An academic environment experience will be considered an advantage.

Ability to communicate with young people with diverse backgrounds.

High level of tolerance and a calm disposition to be able to deal with difficult and challenging people.

Good listening skills and the ability to establish positive rapport with students.

Good administrative and organizational skills and the ability to resolve administrative problems.

Handling workload and meeting timelines under pressure.

Ability to effectively deal with people.

Ability to use computer and common software such as MS Office, Internet etc.

Ability to handle shift work and perform extra duties as and when required.

Only shortlisted candidates will be contacted for interviews.

Comprehensive employment reference checks will be conducted.