Remote Executive Assistant

Direct message the job poster from Aide AI Automation

We’re looking for a proactive, organized, and detail-oriented Remote Executive Assistant to support daily operations and executive activities. The ideal candidate has strong communication skills in English, is comfortable managing multiple priorities, and can work independently with a “Yes” attitude.

Key Responsibilities :

Manage calendars, emails, and scheduling for executives.

Prepare and organize documents, reports, and presentations.

Use Microsoft Office, Google Workspace, and Monday.com for coordination and tracking.

Create / edit materials in Canva, Adobe, PowerPoint, and Google Slides.

Content : Basic video editing preferred; Otter / Fireflies for meeting notes.

Admin / ops : Expense tools (QuickBooks); simple CRM (HubSpot) is a plus.

Tools : Slack or Microsoft Teams; Zoom / Google Meet; a social scheduler (Buffer / Hootsuite / Later); basic website / CMS edits (WordPress / Squarespace) preferred; automation tools (Zapier / Make) a plus.

Maintain digital filing systems with version control.

Document completed tasks and prepare weekly progress summaries.

Respond to internal and external communications within 2 hours during work hours.

Coordinate with partners, vendors, and clients on behalf of the organization.

Join virtual meetings / webinars and prepare meeting notes or summaries.

Track expenses and assist with invoice processing and reimbursements.

Security & discretion : NDA, handling confidential info, and basic data-privacy awareness (PII).

Required Skills & Qualifications :

Proficiency in Microsoft Office Suite, Google Workspace, and Canva.

Working knowledge of Adobe Photoshop and Monday.com (or similar tools).

Excellent communication and organizational skills.

Strong multitasking, problem-solving, and follow-through abilities.

Professional demeanor and customer-service orientation.

Fluent in English and Urdu.

Preferred :

Previous experience in administrative or executive support.

Basic understanding of social media and financial tracking.

Fully remote, Monday–Friday, 8 hours / day. Flexible shifts : 7 AM–4 PM or 9 AM–6 PM CST.

Probationary Period :

3 months (performance review before confirmation)

Seniority level

Entry level

Employment type

Full-time

Industries

IT Services and IT Consulting

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