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executive Assistant To Director Security and External Affairs

executive Assistant To Director Security and External Affairs

Irc-PrideIslamabad, Islamabad Capital Territory, Pakistan
30+ days ago
Job description

Executive Assistant to Director Security and External Affairs

Overview :

  • The primary responsibility of the Executive Assistant is to provide support and assist the Director of Security and External Affairs in frequent coordination within PRIDE / IRC, government officials, partners, and other stakeholders. This job also includes the responsibility of regular media scanning and analysis.
  • Be the Office Manager of the Security and External Affairs Cell and undertake all routine functions of an office.
  • Draft correspondence for issues relating to her / his sphere of duties on behalf of the DS&EA.
  • Arrange appointments for the DS&EA and set up schedules for official visiting delegations / visits.
  • Work on assignments / projects delegated by the DS&EA as needed, including preparing meeting minutes.
  • Coordinate arrangements during trainings for logistics, accommodation, meetings, workshops, and visiting consultants.
  • Arrange reception and protocols for expatriates as required.
  • Support the DS&EA with District, Provincial, and State Government on all matters of external affairs.
  • Participate in professional training and development activities as needed or requested.
  • Foster a positive, productive, and professional work environment and relationships amongst staff; facilitate productive working relationships between the central office and the field office.
  • Remain flexible and respond to any tasks and assignments deemed necessary by the S&EA Cell.
  • Travel to site areas to support the DS&EA.

Job Specification

Required Qualifications and Experience :

  • University degree with at least 3-5 years of relevant experience (media and office management).
  • Strong administrative, communication, organizational, and planning skills.
  • Excellent computer skills in word processing and other MS Office software.
  • Good interpersonal skills.
  • Ability to take initiative.
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    Executive Assistant • Islamabad, Islamabad Capital Territory, Pakistan