Total Number of Openings
Responsible for managing customer contracts and compliance for Pakistan Finished Lubricants including due diligence approvals and renewals. Oversees SMART procurement processes and ensures timely purchase order execution. Maintains accurate customer master data and supports risk management and audit readiness.
Responsible for customer contract process stewardship for Pakistan Finished lubricants :
Contract Compliance
- Ensure denied party screenings are complete including contract signatories
- Send all customers for entire country clearance
- Ensure approvals have been taken for DPs with hits and coordinate with sales for the pre-requisites
- Coordinate with sales to initiate CDD requests and determine customer risk
- Submit CDD request on Kroll portal and track requests
- Maintain & track CDD & DP screening for renewal upon expiration of the contract
- Initiate STARS approval requests for customers if applicable and coordinate with Sales for all relevant information
- Submit & monitor STARS request to ensure timely approvals
- Archive Requests and approvals for reference & record
- Manage Supplier registration of Chevron with B2B customers where required
New customer contracts
Prepare draft ContractsEnsure that all contracts are developed and maintained as per defined policy and compliance & legal guidelinesEnsure that all changes made to standard contract are properly vetted by concern stakeholdersTake legal approvals where Chevron contract template has not been usedEnsure that Contract Compliance checklist / exhibits are filled and sent along with the contractCoordinate with sales to track unsigned contractsMaintaining the record of all contracts (soft and hard copy with summary). Soft copies to be scanned and archived in SFDC & one-driveUpdate / maintain contract status inInitiate pricing approval process for hardwired customers as per the guidelinesCompare active list of customers with the contract status of each channel to ensure trackingGenerate monthly report and send contract status update to the Channel ManagersPrepare contract termination lettersSelling Without Contracts Process for Customers
Ensure Chevron Selling without Contract guidelines are followed for customers without contractsFor new / dormant customers selling without contract approval request is initiated to CMs / ABM as per the DOAKeep a track record of customers uplifting products without a contract to ensure approval TOCA is followedContract Renewal / addendums :
Initiating Contract renewal process and coordinate with sales at least 2 months prior expiration of the contractPrepare / draft renewals for customersVerify addendums and ensure latest template is usedFollow-up with Sales for the renewal of the contracts and ensure completionEnsure completion and signing of Contract checklistMaintaining the record of all contracts (soft and hard copy with summary). Soft copies to be scanned and archived in SFDC & one-driveT&C Approvals :
Coordinate with sales to initiate T&C approvalsEnsure all pre-requites are completeComplete Compliance requirementsProcess owner for SMART procurement process in Pakistan Finished Lubricants
Responsible for processing and coordinating all purchase activities for Finished Lubricants in PakistanAct as SME for all SMART related activities in SalesResponsible for creation of purchase orders in SMART and coordinating with sales and marketing staffEnsure all pre-requisites are in placeEnsure all approvers are added in the approval flowEnsure attachments are embedded with the PRs for referenceVerify Cost center and GL codesEnsure tracking of unapproved PR s in the system and regular follow-up with approversSend issued POs & SOs to the concerned colleagues after completion of the approval process.Support Sales & marketing in timely closure of the open POs / SOs and work with procurement to achieve the samePosting Service Entries & Reversal
Post service entries for vendors that do not have access to SMARTReverse service entries in SAP for Chevron Pakistan through SAP functionality ML81NMaintain & Manage Customer Master Data
Creation of sold to codeVerify pre-requisites and approvalsVerify NTN / CNIC through tax team to determine the tax codesCreate new ship to code and link them with Sold to codeMaintain product upliftment status of pickup or deliveryDelivery Plant mappingBlock and Unblock of customer accountUpdate credit term enhancementUpdate Sales Office / Sales group mappingChanges in tax codes / addressesArchive customer requests verifications & approvals received from concerned ChannelsConduct Customer master review of the process at the end of each quarterChevron participates in E-Verify in certain locations as required by law.
Required Experience :
IC
Key Skills
Abinitio,Hospital management,Agriculture,Cost Control,Employee Benefits,Data Analysis
Employment Type : Full-Time
Experience : years
Vacancy : 1