Executive Assistant

About Us :

Accounts Automated is a leading accounting firm based in Sydney, Australia. We provide comprehensive bookkeeping, accounting, tax, and advisory services to a diverse clientele ranging from small businesses to large corporations. Our firm is dedicated to fostering a collaborative and inclusive work environment where every team member can thrive.

Job Description :

As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our executive team. You will be responsible for managing schedules, coordinating meetings, handling confidential information, and providing administrative support. Your attention to detail, strong communication skills, and ability to multitask will be key to your success in this role.

Key Responsibilities :

• Calendar Management : Coordinate and manage the schedules of senior executives, including scheduling meetings, appointments, and travel arrangements.
• Communication : Handle incoming and outgoing communications on behalf of the executives, including emails, phone calls, and written correspondence.
• Meeting Coordination : Organize and prepare for meetings, including booking venues, preparing agendas, and taking minutes.
• Documentation : Prepare and edit documents, reports, and presentations with a high degree of accuracy and professionalism.
• Travel Arrangements : Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Confidentiality : Maintain strict confidentiality and discretion with all sensitive information and communications.
• Office Management : Assist with office management tasks, including ordering supplies, maintaining records, and coordinating with vendors.
• Support Projects : Provide support on special projects and initiatives as required by the executive team.
• Relationship Management : Build and maintain strong relationships with internal and external stakeholders.
• Internal Communication : Managing incoming and outgoing calls via Zoom.

Qualifications :

Why Join Us?

How to Apply :

Interested candidates are invited to submit their resume and cover letter outlining their qualifications and experience to with the subject line Executive Assistant.

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