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Job Title : Full-Charge Bookkeeper / Financial Controller (Multi-Entity)

Job Title : Full-Charge Bookkeeper / Financial Controller (Multi-Entity)

Full Circle AgencyIslamabad, Islamabad Capital Territory, Pakistan
15 days ago
Job description

Job Title : Full-Charge Bookkeeper / Financial Controller (Multi-Entity)

Company Overview :

EAKdistribution, KAE Holding, and Heirloom Organics form a three-entity organization, working collaboratively across manufacturing, logistics, supply chain, and sales / marketing. Our brands span various categories, yet they all share a common purpose : creating impact-driven, thoughtful products designed to improve people’s daily lives.

Position Overview :

We are seeking a detail-oriented Full-Charge Bookkeeper / Financial Controller (Multi-Entity) to manage the bookkeeping and accounting functions for all three business entities. This is a hands-on role responsible for recording daily transactions, reconciling accounts, preparing monthly financial statements, managing intercompany transactions, coordinating with external accountants, and ensuring compliance with all filing requirements. While prior e-commerce experience is a plus, it is not required; we prioritize accuracy, timeliness, and a proactive approach.

As a Full-Charge Bookkeeper / Financial Controller (Multi-Entity), you will report directly to the CEO and collaborate with external accountants, product managers, and other members of the leadership team.

Why This Role is Exciting :

Why This Role is Exciting

  • Remote Flexibility : Work from anywhere with a reliable Wi-Fi connection.
  • Professional Growth : Join a fast-growing company that invests in your career development, offering ample opportunities for both professional and personal growth.
  • Leadership Opportunity : Be part of the leadership team of an established, successful e-commerce company with significant growth potential. Your insights will help shape the company’s financial strategy and operational efficiency.

Key Responsibilities

  • Daily Bookkeeping & Transaction Management

    • Record all financial transactions, including sales, expenses, payroll entries, and inventory adjustments.

  • Process accounts payable (vendor bills, reimbursements) and accounts receivable (invoicing, payment posting).
  • Maintain organized, up-to-date accounting records for all three entities
  • Bank, Credit Card, and Payment Processor Reconciliation

    • Reconcile bank, credit card, merchant accounts (Shopify, Amazon, PayPal, Stripe, etc.), and loan accounts monthly.

  • Ensure all transactions are properly categorized and supported with documentation.
  • Intercompany Transactions

    • Record and reconcile intercompany transfers, charges, and loans.

  • Ensure intercompany accounts net to zero at each month-end close.
  • Monthly Close & Financial Reporting

    • Perform complete month-end close for each entity.

  • Prepare and deliver P&L, Balance Sheet, and Cash Flow statements by the agreed timeline.
  • Provide variance analysis comparing actual results to budget or forecast.
  • Compliance & Tax Coordination

    • Maintain accurate sales tax records and file returns (or coordinate filings) on schedule.

  • Provide timely documentation to external accountants for quarterly and annual filings.
  • Support audits with necessary records and schedules.
  • Cash Flow Management

    • Maintain a rolling 12-month cash forecast.

  • Monitor daily cash balances and upcoming obligations.
  • Alert management of potential cash shortfalls in advance.
  • Process Improvement & System Management

    • Maintain and improve accounting systems (e.g., QuickBooks, Xero).

  • Recommend process improvements for greater accuracy and efficiency.
  • Ensure proper internal controls are followed to safeguard company assets.

    • Key Performance Indicators (KPIs) / OKRs

  • Objective 1 : Deliver Timely, Accurate Financials

    • KR1 : Close books for all three entities within 10 business days of month-end.

  • KR2 : Achieve zero material errors in monthly reporting.
  • KR3 : Provide consolidated financial statements by the 15th of each month.
  • Objective 2 : Maintain Accurate, Reconciled Accounts

    • KR1 : Reconcile 100% of bank, credit card, and payment processor accounts monthly.

  • KR2 : Ensure intercompany reconciliations are error-free each month.
  • KR3 : Keep all accounts current with no outstanding unreconciled transactions beyond 30 days.
  • Objective 3 : Ensure Compliance & Smooth Accountant Coordination

    • KR1 : Meet 100% of tax and filing deadlines without extensions (unless pre-approved).

  • KR2 : Provide all required reports to accountants within 5 business days of request.
  • KR3 : Maintain complete documentation for 100% of transactions.
  • Objective 4 : Improve Financial Efficiency & Insight

    • KR1 : Implement at least 12 process improvements per quarter to save time or reduce errors.

  • KR2 : Maintain an up-to-date cash flow forecast that is 95% accurate vs. actual results.
  • KR3 : Provide management with monthly variance explanations for major changes in revenue, costs, or expenses.

    • Preferred Qualifications

  • 3+ years of hands-on bookkeeping experience, ideally in a multi-entity environment.
  • Strong understanding of GAAP accounting principles.
  • Proficiency in QuickBooks Online, Xero, or similar cloud-based accounting software.
  • Comfort working with payment processors, merchant accounts, and multi-channel sales data.
  • Excellent organizational skills and attention to detail.
  • E-commerce / Amazon experience is a plus, but not required.

    • Compensation & Benefits

    Salary : TBD (Based on Experience)

    Benefits :

  • Health Insurance Allowance
  • Remote work flexibility (work from anywhere and save on commuting costs, offering 100+ hours of extra vacation time)
  • Performance Bonuses

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