Off, Project Admin & Reporting

Job Title Off, Project Admin & Reporting Location Pakistan - PK (Primary)
Office karachi office Category Programs Date Needed By 4/15/2026 Closing Date 4/10/2026 Program Description (Background) Job Description

JOB SUMMARY

Provide support and assistance to the Program Management team in ensuring project implementation is done according to commitments made in the project documents (primarily focused on meeting programmatic reporting). Support monitoring of grant progress and provide country program teams support regarding reporting, donor regulations and proposal development. Assist in the compilation and review of reports, situation updates, and proposals.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

• Review grant specific information from program site coordinators and field site coordinators, such as but not limited to work plans, procurement plans and HR plans.
• Serve as a resource to the country mission on grant reporting regulations and requirements
• Assist the Grants and MEAL teams in following up on target indicators and accurate documentation.
• Assist in the preparation and review of internal and external reporting requirements, such as situation and narrative reports
• Support the development and drafting of concept notes, full proposals, and modification requests with program and operations departments.
• Assist in developing organization capacity for documentation, multimedia and information usage
• Copy, editing and compilation of narrative reports
• Maintain and catalogue hard copies of grant specific files throughout project life cycle– copies of site-specific documentation to be submitted at country level
• Write meeting minutes at grant opening and closing meetings, trainings, and routine liaison meetings with relevant departments

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Job Requirements

MINIMUM QUALIFICATIONS

• Typically, a Bachelor's degree in international relations, humanitarian assistance, communication or related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 3+ year of relevant experience implementing and monitoring programs funded by international donors and managing sub-awards, including at least one year working with proposal development for international agencies.
• Ability to work with multi-disciplinary officials or groups.
• Ability to work independently.
• Possesses excellent interpersonal skills, organizational skills and pays great attention to detail.
• Ability to effectively present information (both written and verbally) and respond appropriately to questions from national / regional disaster response agencies, local authorities, international and intergovernmental donors, and other stakeholders.
• Fluent in English.

Additional Technical or Language Requirements English and Urdu

Ethical Conduct at International Medical Corps

As part of a global, humanitarian team dedicated to saving lives, easing suffering, and building self-reliance, International Medical Corps staff are responsible for adhering to our Code of Conduct and Ethics and for knowing and abiding by International Medical Corps policies and standards. All staff play a vital role in preventing violations of our Code of Conduct and Ethics, including conflicts of interest, fraud, corruption, and any kind of exploitation or abuse. International Medical Corps is also committed to providing a safe and healthy work environment free of harassment, bullying, and other misconduct, enabling staff to build and maintain professional, respectful working relationships. International Medical Corps prioritizes safeguarding the populations with whom we work from exploitation, neglect, or abuse of children and adults at risk, and/or any form of trafficking in persons. International Medical Corps is committed to engaging members of crisis-affected communities to participate in meaningful ways in a crisis response, including making informed decisions about the assistance they receive, mitigating potential risks, and holding us accountable for the commitments we make. All staff are expected to support International Medical Corps’ culture of accountability toward our stakeholders, particularly the crisis-affected communities and individuals we serve. As part of International Medical Corps’ commitment to a speak-up culture and as one of the primary ways we collectively hold ourselves accountable for complying with the ethical principles and standards of conduct outlined in the Code of Conduct and Ethics, all staff are required to report suspected or actual misconduct or violations of organizational policies. Our Code of Conduct and Ethics and Whistleblower Policy prohibit any form of retaliation against whistleblowers or individuals who report a concern in good faith. Staff who violate these protections may be subject to disciplinary action, up to and including termination of employment or contractual relationship with International Medical Corps.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.