Assistant Manager / P.S To General Manager (Experienced In Customs Clearance Business)

Assistant Manager / P.S To General Manager (Experienced In Customs Clearance Business)

We are looking for an Assistant Manager / Personal Secretary to our General Manager. A young graduate with less than 1 year experience is preferred.

Job Responsibilities as follows :

• Act as the point of contact between the manager and internal / external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system
• Maintain daily cash ledgers, reports, party accounts
• Coordinate with clients
• Act as a substitute incase any office employe is not available
• Should be available on call / emergencies to assist the GM at any time

Job Specification

Proven work experience as a personal assistant / manager in a customs clearing company

Knowledge of office management systems and procedures

MS Word & Excel and English proficiency

Outstanding organisational and time management skills

Up-to-date with latest office gadgets and applications

Ability to multitask and prioritize daily workload

Excellent verbal and written communications skills

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