Personal Assistant to COO

We're hiring a Strategic Operations & Executive Partner to work directly with the Founder & CEO of a growing multi-venture ecosystem including :

Sypion

– AI & Insurance

Personal Brand

– PR, TEDx Talks, Instagram & Media

Imperial Hydroponics

– Agritech

You will act as the Founder’s right hand, ensuring execution across all projects, managing systems, and freeing up the Founder’s time for high-impact decisions.

Key Responsibilities

Track and update all active work streams across multiple businesses

Maintain live dashboards, trackers, and follow‑up systems

Assign ownership and timelines for every task discussed in meetings

Create and manage a central document repository (Google Drive, etc.)

Ensure clear naming, version control, and accessibility of documents

Manage and prioritize the Founder’s calendar based on urgency and mental bandwidth

Draft and respond to key emails, ensuring no communication thread is missed.

Prepare meeting pre‑reads, take notes, and share post‑meeting summaries

Build dashboards and weekly updates on projects, budgets, PR events, and site work

Conduct market and competitor research across AI, insurance, agriculture

Support strategy and investor deck preparation with synthesized research

Assist in building and documenting internal systems.

Coordinate media events, PR campaigns, and speaking engagements

Liaise with designers, photographers, and agencies for content

Manage personal brand calendar and follow up on deliverables

Experience

5–10 years in operations, consulting, executive support, or strategy roles

Experience working directly with founders, COOs, or senior executives preferred

Education

BBA, MBA, or Engineering background preferred

Must be comfortable with finance and analytics

Job Type : Full‑time

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Manufacturing

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