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Buyer, Purchasing

Buyer, Purchasing

Aga Khan University (AKU)Pakistan
1 day ago
Job description

Job Role / Responsibilities :

Responsible for executing the procurement of goods and services in accordance with organizational policies, quality standards, and budgetary constraints. This role involves managing the end-to-end procurement process, including sourcing, bidding, negotiation, and purchase order issuance, to ensure timely availability of required items at optimal cost and quality.

Specifically you will be responsible for :

Procurement Execution

  • Review and process purchase requisitions in line with procurement policies.
  • Source suppliers and obtain competitive quotations for required goods / services.
  • Prepare and issue purchase orders ensuring compliance with internal controls.

Supplier Management

  • Develop and maintain relationships with key suppliers.
  • Evaluate supplier performance based on quality, cost, delivery, and service.
  • Resolve supply issues, including late deliveries or quality concerns.
  • Price Negotiation & Cost Control

  • Negotiate prices, terms, and conditions with suppliers to achieve savings and added value.
  • Monitor market trends and price fluctuations to optimize procurement strategy.
  • Documentation & ERP Usage

  • Maintain accurate procurement records, contracts, and correspondence.
  • Use ERP systems to manage procurement transactions and reporting.
  • Internal Collaboration

  • Coordinate with requestors / end-users to clarify requirements and delivery expectations.
  • Work closely with finance, warehouse, and inventory teams to ensure seamless flow of materials.
  • Compliance & Risk Management

  • Ensure all procurement activities follow organizational policies, ethical practices, and legal standards.
  • Support audits and documentation requests.
  • Continuous Improvement

  • Participate in initiatives for process improvement and automation in procurement.
  • Identify opportunities for vendor consolidation and standardization.
  • Eligibility Criteria / Requirements :

  • Bachelor’s degree OR 14 Years of Education (preferably in Supply Chain Management, Business, or related field)
  • Professional certification in inventory or supply chain management is a plus.
  • Minimum of 1 year of experience (preferably in purchasing or supply chain management)
  • Previous experience of using ERP systems or inventory management software
  • Procurement Knowledge

  • Understanding of Procurement Processes : Knowledge of end-to-end purchasing lifecycle — from requisition to payment (P2P).
  • Category-Specific Knowledge : Familiarity with the goods or services being procured (e.g., medical supplies, IT equipment, consumables).
  • Market Awareness : Understanding of supplier markets, trends, and pricing dynamics.
  • Technical Competencies

  • ERP and Procurement Software : Proficiency in using enterprise systems like Oracle, SAP, PeopleSoft, or similar for order processing and reporting.
  • MS Office Proficiency : Particularly Excel, Word, and PowerPoint for reporting, data analysis, and documentation.
  • Data Analysis : Ability to analyse quotations, historical spend data, and supplier metrics to support decision-making.
  • Negotiation Skills : Ability to negotiate favorable prices, payment terms, and service agreements.
  • Comprehensive employment reference checks will be conducted.

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    Buyer • Pakistan

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