Deputy Manager Commercials, Inventory & Logistics
FORTEK Pvt. Ltd.Islamabad, Islamabad Capital Territory, Pakistan7 days ago
Job descriptionMinimum 5–8 years of experience in Commercials, inventory and logistics operations, preferably in the IT industry. Develop and execute commercial strategies to support project and operational needs within budgetary limits. Manage end‑to‑end procurement cycles – RFQs, quotation evaluation, vendor selection, purchase order issuance and payment coordination. Ensure procurement activities comply with approved budgets, internal SOPs and audit requirements. Review and verify commercial documentation (quotations, purchase orders, delivery notes, invoices, GRNs) in Odoo for accuracy and compliance. Coordinate with finance for vendor payments and reconciliation in Odoo / QuickBooks. Analyse spending trends and prepare periodic reports on cost savings, vendor performance and procurement efficiency. Oversee centralized inventory operations across offices, warehouses and project sites through Odoo ERP. Ensure accurate inventory tracking, stock updates, bin management and real‑time item‑level reporting. Implement optimal stock levels, reorder points and safety stock mechanisms for critical materials. Conduct periodic stock audits, reconciliations and variance analysis. Monitor consumption patterns, wastage and pilferage prevention measures. Align physical and system‑based stock reports in Odoo with monthly closing cycles. Collaborate with technical and project teams to forecast material demand for ongoing and upcoming projects. Plan and manage inbound and outbound logistics, ensuring cost‑effective and timely delivery of goods. Oversee dispatch planning, fleet scheduling and coordination with logistics vendors and company riders. Maintain documentation of delivery challans, shipment tracking and proof of delivery (POD) records in Odoo. Monitor transportation efficiency, route optimisation and on‑time performance metrics. Liaise with site teams to coordinate movement of equipment and materials, ensuring minimal downtime. Address logistics‑related discrepancies and implement corrective measures. Identify, evaluate and onboard vendors based on technical capability, delivery performance and pricing structure. Negotiate favourable commercial terms, including credit limits, delivery schedules and warranty clauses. Maintain a vendor performance scorecard covering quality, lead time and service responsiveness. Supervise procurement riders, ensuring timely pickup, delivery and route adherence. Conduct periodic performance evaluations and provide training on safety and delivery standards. Maintain a digital record of rider activities and delivery completion through Odoo. Ensure all transactions related to purchase, inventory movement and logistics are accurately recorded in Odoo. Coordinate system enhancements and process improvements with the ERP team for better visibility and control. Maintain comprehensive documentation for all commercial and logistics activities for audit readiness. Develop, review and enforce SOPs for procurement, inventory control, logistics and vendor management. Ensure adherence to company compliance standards, ISO / QMS policies and internal audit requirements. Generate analytical reports (weekly / monthly) covering cost trends, inventory turnover and vendor SLAs. Present data‑driven insights and operational improvement recommendations to management. Manage end‑to‑end import operations, including procurement from international suppliers, shipment coordination and customs clearance. Prepare and review import‑related documents : proforma invoice, commercial invoice, packing list, bill of lading / AWB, insurance, certificate of origin and HS codes. Coordinate with freight forwarders, clearing agents and banks for LC processing, import remittances and document submission. Ensure compliance with FBR, Customs, SECP and SBP import regulations and documentation standards. Track international shipments, coordinate port handling, duty assessment and delivery to company warehouses or sites. Monitor shipping timelines, demurrage exposure and ensure cost‑efficient import handling. Maintain a completed digital record of all imports and related financial entries in Odoo ERP. Analyse landed costs, import duties and freight expenses to optimise future sourcing strategies. Review purchase and import requests in Odoo. Track shipments (local and international) and update status in ERP. Coordinate with vendors, freight forwarders and clearing agents. Verify commercial and logistics documentation. Monitor stock levels and schedule replenishments. Conduct vendor and logistics performance reviews. Review import cost sheets and landed cost reports. Reconcile physical and system‑based inventory. Submit weekly operations summary to the Manager. Conduct coordination meetings with project and finance teams. Perform detailed import and logistics cost analysis. Conduct physical stock audits and variance reporting. Review and finalize vendor payment reconciliations. Update SOPs and process documentation for continuous improvement. Present monthly operational and financial performance summaries to management.
Deputy Manager Commercials, Inventory & Logistics
Executive Block Gulberg Green, Pakistan
Job Description
The Deputy Manager – Commercial, Inventory & Logistics plays a pivotal role in ensuring the seamless management of the company’s commercial operations, procurement, inventory, and logistics functions across multiple locations and project sites, including international import handling for project and operational requirements. The incumbent will oversee vendor and supplier management, procurement planning, inventory control, and logistics coordination, ensuring cost optimization and compliance with company policies. This role demands a hands‑on professional proficient in Odoo ERP for integrated inventory and logistics management and QuickBooks / Odoo for commercial and financial accounting aspects. The position supports the Manager – Commercial, Inventory & Logistics in driving operational excellence, strategic sourcing, and workflow automation within the supply chain ecosystem.
Position Structure
Department : Finance & Commercials
Line Manager : (not provided)
Stream : Commercials, Inventory & Logistics
Job Requirements
Key Qualifications
- Bachelor’s or Master’s degree in CS, IT or Business field.
- Master Degree.
Required Experience
Duties & Responsibilities
Commercial & Procurement Management
Inventory Management
Logistics & Distribution Operations
Procurement Rider’s Management
ERP & Documentation Management
SOPs, Reporting & Compliance
International Logistics Handling (Imports)
Reporting Responsibilities
Daily Tasks
Weekly Tasks
Monthly Tasks
Candidate Attributes
The candidate must be honest, obedient and hardworking. Excellent analytical and problem‑solving skills, proactive approach, strong communication and interpersonal skills, ability to collaborate effectively with cross‑functional teams, and proficiency in Microsoft Office Suite.
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