Administrative Assistant - Vocational Training Center

The Role

We are looking for a capable and efficient Administrative Assistant to support the smooth and professional operation of our office. The ideal candidate will be responsible for providing day-to-day administrative support, maintaining organized records, facilitating communication across departments, and ensuring efficient office workflow.

This role is based at a vocational training center dedicated to delivering skills-based education and career development programs.

Key Responsibilities

Serve as the first point of contact for visitors, students, and staff

Manage telephone, email, and front-desk communication

Maintain and update student records and general office documentation

Coordinate training schedules, instructor availability, and class logistics

Assist in the preparation of reports, memos, and internal correspondence

Handle procurement and inventory of office and training supplies

Support enrollment and admissions processes

Organize meetings, take minutes, and manage calendars

Ensure the smooth execution of administrative procedures and policies

Qualifications and Experience

Bachelors degree in Business Administration, Education, or a related field

1-2 years of experience in administrative support (experience in an educational or training institution is an advantage)

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Strong organizational and time-management skills

Excellent communication skills in English and Urdu (verbal and written)

Ability to work independently and collaboratively in a team environment

Professional conduct and a proactive approach to problem-solving